Running a successful business can be rewarding but it can also be difficult and time-consuming.  As a small operation, it is often the job of the business owner to manage the administrative aspects of the venture in addition to generating revenue.  That said, a great habit to put into practice to ensure that you are ready to receive that first kind of business primitive.  Sounds like something that existed before social networking platforms and pinging and tweeting.  But most of us know the annoying little feeling of mindlessly autosaving a document only to realize you don’t know where you saved it.  For businesses already utilizing bookkeeping software like Quickbooks, you know that one of the real advantages of such a program is that it only takes minutes to set up the chart of accounts, items, lists and classes.  The investment of those first few minutes can save owners quite a few hours of work in the long run.

So, here is a quick list of twenty all-time favorite small business and upstart file system categories.  Perhaps you could manage with seven. This is just a list of ideas to use as a starting point for organization within your business.

  1. Mortgage / Notes
  2. Rent
  3. Utilities
  4. Marketing & Advertising
  5. Print & Production (business forms, etc. but not flyers or marketing materials)
  6. Revolving Credit Accounts (preferably by name)
  7. Property (insurance, taxes)
  8. State & Local Taxes (Sales, Use, Withholding)
  9. Federal Taxes
  10. Licenses & Permits
  11. Charitable Donations
  12. Banking Supplies & Fees (including Merchant Fees)
  13. Office Supplies
  14. Inventory (preferably organized by vendor name)
  15. Subscriptions & Dues
  16. Employee Benefits (health, life insurance, pension, Worker’s Comp)
  17. Tools & Equipment
  18. Repairs and Maintenance
  19. Fleet / Auto (include insurance)
  20. Travel and entertainment

Happy filing! Is there anything you would add to this list?


2 Responses to 20 Categories to Consider When Organizing Your Small Biz

  1. What a great resource for those staring a business!

  2. Tamara says:

    That about sums it up! I’m grateful my husband is organized or Silent Springs would be a mess!